WOODFORD ARCHERS CLUB CONSTITUTION 

General and Management 

  1. The club shall be called WOODFORD ARCHERS hereinafter called “the Club.”
  2. The funds and property of the Club shall be vested in the committee.
  3. All money and sums received in behalf of the Club shall remain the property of the Club and there will be no distribution of such funds amongst the Members except in the event of dissolution of the Club.
  4. The objective of the Club shall be the practice and promotion of Archery in all its forms saving those of Bow Hunting and Crossbow Archery.
  5. The postal address of the Club shall be that of the Secretary.
  6. The Constitution of the Club shall not be amended or altered except at the Annual General Meeting (AGM) or at an Extraordinary General Meeting (EGM).
  7. Members are to decide on the disposal of assets in the event of dissolution of the Club.
  8. Any Member whose conduct, in the opinion of the Committee, has been or is deemed would be detrimental to the Club shall be asked to resign from the Club or will not be granted membership.
  9. The management of the Club’s affairs shall be entrusted to the Club Committee.
  10. The Club Committee shall consist of:

·         Chairman

·         Secretary

·         Treasurer

·         Records Officer

·         Field Captain 

Committee Members may deputise for another officer where necessary.

  1. The Club Committee may appoint a Sub-Committee as and when required.
  2. The Members of the Committee will be elected annually at the AGM by the Members of the Club.
  3. Nominations for election of all officers and Committee, other than existing Members of the Committee (who will be deemed as standing for re-election unless they state otherwise) must be handed to the Secretary or Chairman in writing signed by the proposer, seconder and nominee at least fourteen days prior to the AGM. Existing officers and Committee who do not wish to stand for re-election must inform the Secretary or Chairman of their intentions before the notification date of the AGM.
  4. Four Members of the Committee will form a quorum.
  5. Committee meetings will be held on an ad hoc basis as deemed necessary. At meetings of the Club Committee the Chairman will have a casting vote.

 Membership 

  1. There shall be the following classes of members:

a)      Senior Members – Affiliated through Woodford Archers to GNAS, Essex and SCAS plus full membership. Such Members have full voting rights.

b)      Junior Members (under the age of 18) – Affiliated though Woodford Archers to GNAS, Essex and SCAS. Such Members have full voting rights.

c)      Associate Members – Affiliated through another Club to GNAS, Essex or SCAS. Such Members have no voting rights. Applications to join the club as an Associate Member are to be approved by the Committee. No more than two Associate members from another Club will be accepted save at the discretion of the Committee.

  1. The names of applicants wishing to transfer from another Club are to be put before the Committee before acceptance.
  2. No more than two Members can be accepted from another Club except at the discretion of the Committee.

 Finance and Auditors 

  1. The accounts of the Club shall be audited by two Members of the Club elected at the AGM.
  2. Auditors are not permitted to be Members of the Committee.
  3. Auditors are to be given access to the accounts at any time of the year.
  4. The Club financial year shall end on 31st August. The AGM shall be held in September.
  5. All cheques and orders withdrawing monies from the Account shall be signed by the Treasurer and one of two members designated as signatories by the Committee.

 Subscriptions 

  1. All affiliation fees must be paid by the start of the Club’s financial year on 1st September.
  2. Changes to the annual Club subscription rate will be agreed at the AGM and come into effect immediately thereafter. Individuals renewing membership prior to the AGM will do so at the rate current at that time. Individuals joining the Club after the AGM will do so at the new rates.

 Meetings, Voting and Quorum 

  1. Notice of an AGM and any resignations from the Committee must be given in writing by the Committee to all Members at least twenty-eight days prior to the date of the AGM.
  2. Notice of an EGM must be given in writing by the Committee to all Members at least fourteen days prior to the EGM. EGMs may take the form of postal or similar notifications.

At all General Meetings 

  1. 20% of the membership shall form a quorum.
  2. Each full Club Member shall be entitled to vote.

Child Protection 

  1. The Club adopts the Child Protection Policy of GNAS.

 

 

Amended 26th September 2008